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Weetabix Corp Wheat Field

Accounts Payable Assistant

  • Location: Kettering
  • Department: Finance

Weetabix you say?

Weetabix is officially the UK’s favourite breakfast cereal, Alpen the number one Muesli and we’ve got the small matter of a fantastic On The Go Drinks business too. In the Finance team we have a very clear purpose, we give you as much responsibility and accountability as we can which allows you to deliver for the business and learn on the job.

So what’s the role?

At Weetabix, we’re focussed for growth. Our ambitious plans mean we need an awesome Finance person to join our Financial Transactions Team, part of the UK Finance team, and play a really important role in making our operations run smoothly in AP. This role is vacant due to an internal promotion (congrats Lorraine!), so you’ll be joining an established team. Day to day, the role is responsible for the accurate (it has to be right?), and timely registering and approving of supplier invoices. We like to keep queries to a minimum so to do this, maintaining awesome relationships with the suppliers and stakeholders will be really important. Naturally we want to pay our suppliers in line with their terms, so you get lots of responsibility to do that.

What does this mean for me?

It’s a busy and important role, with accountability and responsibility. Our growth plans are exciting and being a part of a growing brand in a declining market is something you don’t get to put on your CV every day. Couple with that the chance to be part of the ongoing embedding on a new system (AX Dynamics 2012r3), improving how we do things and looking for opportunities to continually improve would give you lots of exposure and experience to make The Difference.

What about the team I’ll be working in?

There’s a real can do attitude in our UK Finance team, and a strong desire to work together to deliver the best results for the business. Everyone is passionate about that. It’s important to us that we all get along and work as One Team, so you’d be spending lots of time working on improving and making Finance an even greater place to work. We know how important our role is in Finance, so we come to work everyday proud of what we do. We love food in Finance (who doesn’t?), so there’s usually some food ‘event’ happening, and we’re passionate about charity and getting together for the greater good of something else. Whilst still having fun, of course.

That sounds great! What will I be doing?

Supplier Invoices is the biggest part of the role. We’re focussed to get invoices recorded in an accurate and timely way – so working through your share of those with the rest of the AP team will be your main focus. We have a mainly paper based invoices (although this will move to systems later in the year), so you’ll have to input some of the invoices manually. Accuracy is therefore key! With that comes the requirement to chase queried invoices, or unmatched invoices – with a clear KPI of reducing the invoice pool. Sometimes that will mean picking up the phone or walking to speak to a supplier or customer to get things sorted.

Because you’ve got the responsibility for validating master data in the AX system, your keen eye for detail will be required. You’ll also do things in this space like change supplier bank details, and get to the bottom of supplier discrepancies.

We do reconciliation of supplier invoices, so you will work with suppliers and stakeholders to make sure everything is reconciled as it should be.The role also does things like process manual cheques, working in line with the bank’s mandate. You would get involved in reconciling the GBP and EURO bank accounts and you’ll do some admin around the paper invoices you receive, ensuring audit trails are really clear.

Am I the right person for the job?

Our superstar will be ideally have some experience in an AP role – we need someone to hit the ground running, really. You’ll like numbers, and you’ll have a keen eye for detail with a real ability to be critical and spot errors. You’ll also be pretty resilient and like a challenge. The new system means we’re working through changes to the way we do things, so someone who can handle change and has organisational skills and a can do attitude would be a better fit. You’ll have worked in a fast paced environment too – it isn’t a leisurely pace of work! You’ll also be confident, and passionate about the people you work with, both in Finance and outside of Finance. You won’t be afraid to muck in, make things better and you’ll more than probably have a giggle along the way.